MS365 Andriod

Android mail apps may look different across different devices, and these directions may not exactly match the options you see. Use these steps as a guide or consult the manufacturer’s help for your particular device.

Outlook for AndroidFor easy email and calendar management, we recommend you Set Up Email In The Outlook For Android Mobile App.

Samsung Email app

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Open the Samsung Email app and tap Add Account if it’s your first time.

Or, go to Settings in the app > Add account.

Settings> Add account

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Enter your email address and password. Tap Sign in.

Note: If the email app detects your provider, you may be redirected to a different sign in screen.

Email address and password

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If you’re prompted to select account type, choose Microsoft Exchange ActiveSync to sync contacts and calendars.

Select Microsoft Exchange ActiveSync

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Tap Yes or Ok to confirm settings and permissions. What you see may vary depending on what kind of account you’re setting up.

Tap Yes to accept permissions

greylineIf you’ve turned on Two-Step Verification, you’ll verify your identity with your chosen method.

Syncing email, calendar, contacts, and tasks may take a few minutes.

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If you see an email that says “Action Required to Sync,” open it and tap Use another Mail app instead. If you don’t see this message, skip this step.

Open the email that says "Action required"
Click the link to enable sync

If you’re still unable to set up your email, Click Here.

MS365 iOS

Office365 apps are available from the iTunes App Store, this allows you to use the Microsoft Apps to connect to mail, and other collaboration tools.

More information on downloading them to your IOS based device, iPhone, iPod or iPad can be found from the following URL

Https://Products.Office.Com/En-Us/Mobile/Office-Mobile-Apps-For-Ios

The default Mail app does not list Office365 Groups which you may be a member of, so if you wish to see these in as folders in your mailbox then use the Outlook app to connect to your Mersey Weaver mail account.

When connecting your Outlook mail app to your account, ensure you choose “Exchange” not “Outlook”.

What happens to my account if I leave?

If you leave MonScouts, your account will be archived and then deleted after 90 days. It may be made available to your scouting line manager in the 90 days period for continuity and compliance purposes. However this is done on a case by case request, and subject to the approval of the District Commissioner and relevant scouting line manager of the individual.

MonScouts MS365

MonScouts uses Microsoft 365 to provide Adult volunteers in the district with anywhere access to professional email, calendar, collaborative team working, HD video conferencing, and more. Designed to help charities do more good, this fantastic suite of tools provides Monmouthshire Scouts Groups/Units and adult volunteers with access to Office Online and Microsoft’s best-in-class cloud-based productivity and collaboration software.

Email

Security

  • All emails are hosted on a private enterprise class server meaning potentially sensitive information is kept safe.
  • All emails are automatically scanned for malicious content and phishing and quarantined for review by the recipient before being released/deleted by the recipient to their mailbox.
  • With a custom domain name such as inital.lastname@monscouts.org.uk, Parents and outside organisations can be a lot more confident of your identity when receiving emails. 
  • Access to the District Directory.

Maintains segregation of scouting and personal email

  • A Scouting email address allows you to manage and maintain a Scout-Life balance by keeping your Scouting mailbox separate from your personal inbox.

Security Document Storage

  • Individual user account with file storage and sharing with 1 TB of OneDrive storage
  • Team/Group collaboration services to securely store & backup documents (SharePoint). Essential for succession planning.

MS Teams

Microsoft Teams is a unified communication and collaboration platform that combines chat, video meetings, file storage (including collaboration on files), and application integration. The service integrates with our Office 365 subscription and features extensions that can integrate with non-Microsoft products. Microsoft Teams is a comparable to services such as Slack, WhatsApp and Zoom and is the evolution from Skype for Business. Teams allows communities, groups, or teams to join online voice or video meetings through a link or invitation or host live broadcasts.

MS Teams is more secure than Zoom as it is encrypted end-to-end and only those invited can join a meeting.

Live event

Microsoft Teams live events are an extension of Teams meetings that enable you to schedule and produce events that stream to large online audiences!

There are two ways you can produce a live event:

Production toolDescription
TeamsPlug in your laptop and go…Produce the live event using Teams, a lightweight option to create the event and invite presenters and panelists to participate on their own devices.
An external app or deviceProfessional camera and sound setupProduce the live event using an external hardware or software encoder via Microsoft Stream. Use this option if you already have a production setup (for example, media mixers) that supports streaming to an RTMP service. This method is typically used in auditorium events, such as town halls, where a stream from a media mixer is broadcast to the audience.

Who can attend live events ?

Public events

If an event is public, anyone who has the link can attend without logging in.

Private events

If attendance is restricted to your org or to specific people and groups, attendees will need to log in to join.

MS365 Account Entitlement

We utilise industry leading Microsoft Office 365 Enterprise For Non-Profits platform for our email, document storage, collaboration and online conferencing tools. With the features that Office 365 provides, as a District we are able to provide it to our Groups and Units for free. Equivalent business tools and hosting would normally cost thousands of pounds year.

All adult volunteers who are members of Groups/Units In Monmouthshire Scout District, and full members of the Scout Association are eligible for a MonScouts MS365 account and email, i.e:

  • Group Scout Leaders and Assistant Group Scout Leaders.
  • Section Leaders.
  • Assistant Section Leaders.
  • Section Assistants.
  • District and Group Executive Members
  • District Commissioners
  • District Team
  • Active Support Managers and members

The following are not eligible:

  • Occasional helpers